The recent spate of data breaches has caused many organizations to wonder if their business information is secure. With the right virtual dataroom security features it is possible to shield confidential documents from being viewed by anyone else.
In the past, businesses shared sensitive documents in physical rooms with select parties. Today due diligence is conducted online in virtual rooms that are based on secure cloud platforms. Virtual rooms are vital to the successful execution and completion of strategic transactions that are complex.
If your company is going through M&A or restructuring, bankruptcy or capital raising, it’s crucial to have the tools to effectively and securely share sensitive documents. The most secure virtual data rooms come with robust collaboration tools remote access retrieval and the most secure data security. They include Chinese walls as well as automatic indexing, watermarking and Q&A workflows. The best virtual data rooms ensure compliance with international standards like GDPR, CCPA and SOX through auditing and protocol reporting.
To ensure that confidential information is not being misused, secure document viewing features such as fence views view only modes, and access restrictions are crucial. Additionally, you must make sure that your data room’s encryption technology secures data both during transit and in storage.
A good secure data room solution can also let you download documents in PDF format to be viewed offline. This is a feature many users make use of since they want to print out their documents to read them offline. However, if you allow this in your VDR then any protection applied to the original document will be immediately removed, leaving an unprotected PDF.
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