Virtual document safe storage is the process of converting physical files into electronic documents for sharing storage and access. It can help reduce the amount of space needed to store physical files and can also increase security by locking specific parts of a document to specific users. This is particularly beneficial for businesses that work with lots of paper. Paper documents can be difficult to keep track of and secure if they do not have a robust security system and a heavy administrative checkout procedures, in addition to being more vulnerable to theft or destruction during a disaster, such as a fire. Electronic files, on the other they are much simpler to monitor, less prone to loss and are far more resistant to destruction.
It is important to consider how easy the system will be to use for guests and yourself when selecting a secure document system. Look at the ease of uploading and downloading and determine if people who are not tech-savvy will be able to learn how to use the system. In addition, determine if the service provides any assistance, and how accessible it is.
Who hasn’t lost important files on their computer? While file sharing platforms such as Dropbox and Google Drive are better at backing to files, they aren’t equipped with the ability to organize them into meaningful folder structures that match your industry or company’s requirements. An online document system, on the other hand can accomplish this, and even provide audit logs of who has been looking at which documents.
http://www.vdr-software.blog/document-safe-storage-online-solutions-for-ease-management/
